Guarantee of success and accuracy


Test instructions


If you do not want to test it, then perhaps it is not well written. Find someone with limited knowledge of the process (or the person who is the general reader), so he took advantage of your SOP as a guide to action. What problems do they face? If so, contact them and carry out the necessary improvements.


Best of all, when a group of people test your SOP. Different people will arise different questions, allowing to expand the number of (hopefully helpful) response.


Be sure to test the instructions on who ever did this. Man with prior knowledge, will be relying on his expertise to achieve the goal, rather than on your work, and it will lead to defeat.


Show SOP those who actually performs the procedure


At the end of the day it does not matter what he thinks about your SOP management. Does it matter what they think about it, those who are actually working. So before you send your work for approval, show it to those who will carry it (or makes). What do they think they are?


By allowing them to be involved in the process and allowing you to feel part of the process, will cause them to the location to take your SOP. And it is inevitable that they will have some great ideas!


Show your SOP to consultants and a team of Quality Assurance


Once the team will say good to go ahead send it to your advisers. Perhaps they have less access to the actual content, but they will let you know if it meets the requirements for registration, if something is missing, and document it all for making official and for the introduction of the system.


Point SOP for approval, using a document management system to provide route approvals audit. This will vary from organization to organization. In general, you need to get in line with all the requirements and guidelines.


Signature will be needed, and most organizations today has no problems with the use of electronic signatures.


Once the SOP is approved, begin to implement it. This may include conducting formal training of staff (including classroom training, computer training, etc.) or it may mean that your paper can be hung in the bathroom. Whatever it is, make it to work! You tried to do so. Time for the recognition!


Make sure that your SOP remains relevant. If it ever become obsolete, update it, validate and document its updating, and redistribute the SOP as necessary. On this depends the security, performance and success of your team.




Check the specification. Make sure that there are no different interpretations. Show someone instructions, who are not familiar with the process and ask him to tell you my opinion about it; you may be surprised.

Do not forget to connect the parties concerned, wherever possible, so that the documented process is the actual process.

Use flow charts and visual images to the reader was clear the process.

Make sure that your document is viewed by people before it is approved.

Use simple language to explain the steps.

Make sure that the history of each document registered in a modified version.

Before you write your SOP, check already finished version. Maybe you just need to make a couple of quick edits. However, make sure that you are still documenting them!


Standard Operating Procedure